Last Updated: June 2026

Introduction

Sussex College Sri Lanka is committed to protecting the privacy and security of personal information entrusted to us by students, parents, guardians, staff, alumni, and visitors to our website.

This Data Protection & Privacy Policy explains how we collect, use, store, disclose, and safeguard personal information in accordance with applicable laws and best practices.

By using our website and services, you consent to the collection and use of information as described in this Policy.

Information We Collect

We may collect and process the following categories of information:

Personal Information

• Full name
• Contact details (email address, telephone number, postal address)
• Parent/guardian information
• Student information and educational records
• Date of birth
• National Identity Card or passport details (where required)
• Emergency contact information

Website Usage Information

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device information
• Pages visited
• Date and time of access
• Referral source

How We Use Your Information

We may use personal information to:

• Process admissions and enrollment applications
• Provide educational services
• Communicate important school information
• Respond to inquiries and requests
• Organize events and extracurricular activities
• Improve our website and services
• Maintain student records
• Comply with legal and regulatory obligations

Legal Basis for Processing

We process personal information based on:

• Consent provided by parents, guardians, students, or users
• Performance of educational and administrative services
• Compliance with legal obligations
• Legitimate interests necessary for school operations

Information Sharing

We do not sell personal information.

Information may be shared only when necessary with:

• Government authorities and regulatory bodies
• Examination and certification providers
• Educational partners
• Technology and service providers supporting school operations
• Emergency services where required

All third-party providers are expected to maintain appropriate confidentiality and security standards.

Data Security

We implement reasonable technical and organizational measures to protect personal information against:

• Unauthorized access
• Loss or theft
• Misuse
• Alteration
• Disclosure

Despite our efforts, no internet transmission or electronic storage method can be guaranteed as completely secure.

Data Retention

Personal information is retained only for as long as necessary to:

• Fulfill educational and administrative purposes
• Meet legal and regulatory requirements
• Resolve disputes and maintain records

When information is no longer required, it will be securely deleted or anonymized.

Cookies

Our website may use cookies and similar technologies to:

• Improve website functionality
• Remember user preferences
• Analyze website traffic
• Enhance user experience

Users may disable cookies through their browser settings, although some website features may not function properly.

Children’s Privacy

As an educational institution, we recognize the importance of protecting children’s personal information.

Where required, parental or guardian consent will be obtained before collecting personal information from students.

Your Rights

Subject to applicable laws, individuals may have the right to:

• Access their personal information
• Request correction of inaccurate information
• Request deletion of information where appropriate
• Withdraw consent where processing is based on consent
• Object to certain processing activities

Requests may be submitted using the contact details below.

Third-Party Websites

Our website may contain links to external websites. Sussex College is not responsible for the privacy practices or content of third-party websites. Users are encouraged to review the privacy policies of those websites before providing personal information.

Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page together with the updated effective date.

Contact Us

For questions regarding this Privacy Policy or requests concerning personal data, please contact:

Sussex College Head Office
252, Galle Road, Colombo 03, Sri Lanka
Phone: +94 112 303 797
Email: info@sussexcollege.net